Office Depot Document List

·Plot plan of factory & dormitory compound
·All employees’ time records, overtime records, payroll journals, piece rate records, bank transfer records (if applicable)
·All employees’ labor contracts
·All employees’ personal files, factory entry registration forms, photocopy of identity cards, applications for leave, termination records
·Facility regulations, rules and records of bonus, penalties for all employees
·Social Insurance funds distribution records, and relevant waivers (if applicable)
·Other approval or permission authorized by governmental departments (such as Comprehensive Working Hours System or other types of overtime waivers)
·Production equipment list, records for inspection and maintenance of special equipment, annual inspection records and use permits for all types of special equipment (such as annual elevator and boiler safety inspection records), permits for employees engaged in the use of special equipment (such as forklift operators’ licenses, electrician’s licenses)
·Fire drill, training records, and fire equipment inspection records
·Records of subcontractors, such as the contact information and production process records
·Business license, National Tax and Land Tax Registration, Completion of Construction Proof of Inspection
·kitchen Sanitation Permit, kitchen workers’ Health Certificates, underage workers’ Health Certificates and Work Registration (if applicable)
·New employee and position-based health and safety training records, records of special training for employees engaged in chemical use
·Occupational injury and accident log, certification of employee first aid training
·Sewage discharge permission, toxic (dangerous) waste discharge permission
·Risk/hazard assessment of each workstation and assessment of personal protective equipment (PPE) that should be provided for each production process

Notes: additional documentation may be required depends on the situations on the day of the assessment.